PowerPoint slides on getting started with Refworks

I’m running a Refworks session for the Academic Subject Librarian for Psychology, Oonagh Monaghan, on Monday so I’ve embedded this PowerPoint presentation in advance. As an introductory overview about the main features of Refworks, albeit using the APA referencing system, rather the the Lincoln International Business School’s chosen Harvard referencing style, I hope it will help those interested in exploiting this labour-saving device.

Introductory presentation on using Refworks by Daren Mansfield

Learn Refwork in 20 minutes

20 minutes to learn Refworks? For anyone who has never used Refworks before it can save a lot of time. Two questions you may pondering at the moment: What is it? and Why are you mentioning it today? Refworks is online referencing software that holds all the references you need for any size of assignment from small group project, a 2000 word assignment to PhD thesis. There’s no limit. Secondly, I’m running a Refworks session on Monday and need to prepare (the slides will appear in the next blog post via Scribd, the file sharing platform). If you want to use it, the Refworks software can save you hours of combing returned library boxes, sourcing weblinks, or scraps of paper for lost references.

Spring arrivals

We’re often asked about strengthening our print book collection by purchasing more copies and make them more available, such as placing them on short-loan or supplementing a title by acquiring an ebook. I use a New Library Books for Business School Talis reading list as a news bulletin to keep students and staff aware of our latest additions, either as new titles or as additional copies.  It is interactive containing the past three months’ worth of newly acquired books that support the Business School, and is updated every week to illustrate what new titles and additional copies are available in the Library, so it’s worth checking out the Business Librarian blog regularly.




Understanding copyright and photocopying

Capture cla

The CLA Higher Education Licence permits the copying of extracts from books, journals and magazines in print or digital format including copying content from some free-to-view websites. The licence is issued annually and provides easy access to millions of copyright works. The following is an abridged section of what can and cannot be copied from:


What can be copied?

Our CLA Higher Education Licence provides you with a wide range of permissions to help support teaching and learning at your HEI and allowing you to make full use of your print and electronic collections.  The CLA HE Licence does this by allowing you to:

  • Photocopy books, journals and magazines published in the UK and 33 other countries giving your HEI access to a wide choice of published information.
  • Make digital copies by scanning for distribution to students from titles published in the UK and 17 other countries.
  • Make copies of content from a wide range of digital material such as online magazines, eBooks and certain website materials.
  • Use copies with digital whiteboards, VLEs and Microsoft PowerPoint programs.
  • Copy photographs, illustrations, charts or diagrams where they are included in an article or an extract.

How much can be copied?

You can reproduce extracts of up to one chapter or article, or 5% of the whole (whichever is the greater); where proportions can’t be identified (e.g. websites), estimate an extract of a fair and reasonable length.

Indemnity is also included as standard, provided an HEI has acted within the Terms and Conditions of their Licence, so HEIs have peace of mind that they will be covered to copy from any title (books, journals, magazines) except those that are specifically excluded.

Digital Material Publishers

The HE Licence covers the re-use of digital original material and these rights are granted by publishers on an ‘opt-in’ basis.

Please refer to the list of Participating Digital Material Publishers for the Higher Education Licence to check whether copying from a particular publication is permitted.

International Territories

Current agreements permit CLA licensees to copy titles published in certain countries outside the United Kingdom.

Search by title

You can simply check permissions for a title (or ISBN/ISSN/web domain) to know if you are permitted to copy from a particular publication.

What can’t be copied?

The CLA Licence covers millions of titles encompassing printed books, magazines and journals as well as digital original material such as electronic, online publications and certain website material, but there are some categories and individual works which are excluded and therefore cannot be copied at all under the CLA Licence.

Excluded categories

There are particular categories that are generally not covered by CLA Licences. Click on the list of categories below for a further information about where to get a separate licence or permission

  • Printed music (including the works)
  • Maps, charts
  • Newspapers
  • Newspaper Licensing Agency
  • Workbooks, workcard and assignment sheets (you will need to contact the publisher directly)
  • Any work which the copyright owner has expressly excluded

Excluded Works

Some categories of published works, as well as some specific works by individual authors, artists and publishers, are excluded.


New Library system to be moving to a cloud

We will be launching a new library management system to be hosted by Capita in order to improve the student experience. We will be moving our library services to a cloud enabling students to locate resources in different systems from a single search box (see screenshots below). A web-based interface from Capita, known as Soprano, will support staff in the library and may be used for stock management, reservations and general library tasks, such as quickly responding to student enquiries. University librarian Ian Snowley noted that the user satisfaction is critical if the university wants to attract students: “Capita’s LMS will enable the library to deliver a great experience for our students by making it easier for them to search for and find the resources they need” ….“it will also equip staff with the tools to deliver excellent customer service.”





Search results can appear colourful, clear and much like the functionality employed by a famous American electronic commerce and cloud computing company with headquarters in Seattle, Washington.


The following links are examples of other university libraries using Capita (Prism):





















Steampunk Tea Duel in the Library

We had about 25 attendees at the Steampunk  Tea Duel (competitive biscuit dunking, with rules) on Saturday and it was great fun. Our motive for holding the event was to entice Lincoln Steampunks onto campus so we could take studio photographs to add to the archive. The Tea Duel champion was Martyn Balmont  (no 19) and the youngest combatant was Henry aged 8.










Be inspired! Finding Library dissertations & the marvel of EThOS

It’s at this time of year when students start browsing the dissertation collection to find out more about structure, particular topics, useful bibliographies and general layout; how contents pages and appendices are managed are also typical enquiries.  Half way down the ground floor of the Library is our dissertation collection, just past the binding area, with undergraduate  dissertations located on the right-hand side of the entrance and postgraduate dissertations on the left.  So, if you’re looking for a particular subject just type ‘BA management‘ or another award into the search box of the Library catalogue; a list of  University of Lincoln dissertations will then appear in date order. The dissertations are arranged by subject and then by surname on the shelves.


Promoting dissertations gives me another chance to eulogise the merits of another great source of information, the database called  EThOS  which contains over 400,000 doctoral theses. You can download instantly for your research, or order a scanned copy quickly and easily. I’ve found EThOS extraordinarily helpful at supporting students at all levels of study. It saves time in the long run to use these resources, plus you don’t have to read the whole document.

Blackwell’s Bookshop – price match promotion

Blackwell’s bookshop has just re-opened for the New Year and is guaranteeing to price match textbooks against our cheapest competitor (please note that this does not apply to third-party resellers). Blackwell’s bookshop is conveniently located near the Library entrance, open from 10am-4pm from Monday – Friday.


2nd edition of Harvard Referencing guide


Following feedback from students and academic staff, the all new 2nd edition now features:

  • extended guidance on how to reference
  • all new examples
  • additional annotated diagrams
  • an index to help you locate sources.

Print copies of the Harvard referencing guide are freely available for students to collect from the Library.


The Library is still open 24/7 until 15th May

Ever wished there were more hours in the day to study in our Library? Well, this is a reminder to all those students completing their dissertations and assignments, and starting to revise for exams, the Library is still open 24-7 until 15th May.

Captureopen times


New Library chat service – Just Ask!

#YourLibrary has officially launched a new service – Just Ask!

Just Ask allows students to find answers to questions using our FAQ list, talk to a member of staff using live chat* or submit a question about Library services.

Anything from questions about ebooks to opening times to printing! Just Ask!

The website can be found on ask.library.lincoln.ac.uk

*Please note: Live Chat will operate between 10am-5pm, weekdays only.